For your travel arrangements, please contact MacNair Travel Management/American Express at (202) 640-5826 or toll-free at (866) 834-9600 between 8:30 a.m. and 7:00 p.m. EST, Monday-Friday. Please ask for Denise Lovell or Barry Salvi. You may also reach Denise at dlovell@macnairtravel.com. Your ticket will be prepaid by McKing Consulting Corporation (MCC), the logistics contractor for the Summit. When making your reservations, please provide the ticket agent with contract code 1009.603. Please note that ticketing will be made at lowest coach class ticketing. Please submit receipts for ground transportation with your completed reimbursement voucher.

A reimbursement voucher for your per diem and other travel expenses will be e-mailed to you prior to the Summit. Please retain your transportation receipts, attach them to your completed voucher, and mail the voucher to MCC after the Summit. MCC’s mailing address will be on the voucher. Please remember to sign the form. We require a signed, original form for reimbursement.

For approved participants who are not Federal Government employees, the following expenses will be covered:

• Airfare/train travel (lowest coach class ticketing)
• Reimbursement for lodging necessary for attendance at the Summit (prepaid)
• Meals and incidental expenses (M&IEs)
• Ground transportation associated with attendance at the Summit
• Personal car mileage at the rate of $.485 per mile, based on the most direct route (no receipt required)
• Parking fees (original receipt required)
• Public transportation (bus, metro, shuttle, taxi) from and to the airport/train station and hotel and home or office (original receipt required)